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Project Management Software Cost

The ability to manage projects efficiently is more crucial than ever. Whether you’re driving solo juggling multiple clients or a large corporation overseeing numerous teams, having the right tools can make all the difference. Enter Project Management Software Tools. In this guide, we’ll delve deep into the world of online project management services, exploring their features, benefits, and how to choose the right one for your needs.

This calculator will help you easily figure out the project management software cost for 5 different services and a total of 15 options. We appreciate you using our affiliate links embedded into the calc as it helps us to put together these resources and keep them updated.

The services are ordered alphabetically, and you can find a detailed explanation of the column headers and services below the calculator.

Last update on this tool: November 6th, 2023.

Project Management Software Pricing Calculator

Simply enter your number of users into the calculator to figure out your monthly total cost.


Project Management
Total Monthly Cost Monthly Cost
Per User
Storage Limit (GB)Seat LimitFree Guest LimitFormsTemplatesTimeline ViewGantt ViewCalendar ViewChart ViewList ViewFormula ColumnDependency ColumnTime Tracking
Asana: Premium$10.99
Asana: Business $24.99
Clickup: Unlimited$7.00
Clickup: Business$12.00
Jira: Standard$7.7525035000
Jira: Premium$15.2535000
Monday: Basic$8.0050
Monday: Standard$10.00203
Monday: Pro$16.00100
Notion: Plus$8.00100
Notion: Business$15.00250
SmartSheet: Pro$7.002010
SmartSheet: Business$25.001000
Wrike: Team$9.80250
Wrike: Business$24.80200

When using the PM Calculator, you may see an "N/A" result in the "Total Monthly Cost" for the Wrike and Smartsheet Services. The reason for this is due to the seat limit. Wrike's TEAM tier has a 25 seat limit, while Wrike's BUSINESS tier has a 200 seat limit. Since those tiers offer 25 and 200 seats, you can only pay the monthly total cost for 25 or 200 users (depending on the tier you choose). Same thing goes for The Smartsheet PRO plan. In case you're interested in one of those services but have more users than the seats offered in those plans, then you'd have to go with a different Project Management Service.

Project Management Software Features (Explained!)

Each tool comes with its own set of features and functionalities. To help you understand this calculator to the fullest, here's a breakdown of the most common features you'll encounter:

Total Monthly CostThe total cost of using the software, depending on the number of users.
Monthly Cost per UserThe cost per individual user on a monthly basis.
Storage Limit (GB)The maximum amount of data (in gigabytes) you can store on the platform.
Seat LimitThe maximum number of users or "seats" allowed under a specific plan.
Free Guest LimitThe number of guests (non-registered users) who can access the platform without incurring additional costs.
FormsTools or templates that allow users to input data or information.
TemplatesPre-designed structures or formats that can be used for various tasks or projects.
Timeline ViewA visual representation of tasks or projects over a specific time frame.
Gantt ViewA type of bar chart that illustrates a project schedule, showing dependencies between tasks.
Calendar ViewA visual representation of tasks or projects in a calendar format.
Chat ViewAn integrated chat or communication tool within the platform.
List ViewA simple, linear representation of tasks or projects.
Formula ColumnA column where mathematical calculations can be performed based on data from other columns.
Dependency ColumnIndicates the relationship between tasks, showing which tasks depend on others.
Time TrackingAllows users to record the amount of time spent on specific tasks or projects.
Each section should now provide a clearer context for you 🙂

If you need a visual explanation of how to use this calculator, then we've got you covered! We created a video tutorial on how to use this tool, and show you in detail what each of the features means, so you can make the final decision based on your business needs:

Ok, let's dive in!

How to Choose the Best Project Management Software?

The digital marketplace is flooded with a myriad of project management software tools, each promising to be the silver bullet for your organizational woes. But how do you sift through the noise and choose the one that aligns with your unique needs? Here's a roadmap to guide your decision-making process:

  1. Understand Your Needs: Are you a small team or a large enterprise? Your needs will dictate the features you require.
  2. Budget: Determine your budget. There's a wide range of tools available, from free versions to premium services.
  3. Integration: Ensure the tool integrates well with other software and tools your team uses.
  4. Customization: Can you customize the tool to fit your specific workflow and processes?
  5. Scalability: As your team grows, you'll want a tool that can grow with you.

Why Do People Need a Project Management Software?

Project Management Software Services act as a beacon, guiding teams and individuals through tasks, deadlines, and collaborations. Here's why they are indispensable:

  1. Enhanced Organization: PM tools help categorize, prioritize, and schedule tasks, ensuring nothing falls through the cracks.
  2. Improved Collaboration: Team members can communicate, share documents, and update each other in real time.
  3. Resource Allocation: Efficiently allocate resources, ensuring that every team member has a balanced workload.
  4. Budget Management: Track expenses and ensure that the project stays within the allocated budget.
  5. Real-time Monitoring: Monitor the progress of tasks and projects in real-time, making necessary adjustments on the fly.

Understanding each of the Project Management Services Discussed:

Asana Project Management

Asana is a renowned project management software that caters to a wide range of businesses, from small companies to international corporations. It's known for its intuitive interface and robust features that help teams manage their tasks, projects, and communications efficiently. Let's take a look at its features, comparing them with Asana's tiers: Premium and Business.

FEATURESAsana - PREMIUMAsana - BUSINESS
MONTHLY TOTAL COSTDepending on the amount of users.Depending on the amount of users.
MONTHLY COSTPriced at $10.99 per user per month.Priced at $24.99 per user per month.
STORAGE LIMIT (GB)Unlimited.Unlimited.
SEAT LIMITUnlimited.Unlimited.
FREE GUEST LIMITUnlimited.Unlimited.
FORMSYESYES
TEMPLATESYESYES
TIMELINE VIEWYESYES
GANTT VIEWYESYES
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWYESYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGNOYES

Asana is a versatile project management software that offers a plethora of features to help teams manage their projects efficiently. Whether you're a small business or an international corporation, Asana has tools tailored to your needs.

ClickUp Project Management

ClickUp is a prominent project management tool known for its versatility and customization options. It's particularly favored by small teams and businesses, offering a unified platform that combines tasks, docs, goals, and chat. Whether you're a startup, non-profit, or an enterprise, ClickUp provides a comprehensive solution to boost productivity. Let's take a look at its features, comparing them with ClickUp's tiers: Unlimited and Business.

FEATURESClickUp - UNLIMITEDClickUp - BUSINESS
MONTHLY TOTAL COSTDepending on the amount of users.Depending on the amount of users.
MONTHLY COSTPriced at $7 per user per month.Priced at $12 per user per month.
STORAGE LIMIT (GB)Unlimited.Unlimited.
SEAT LIMITUnlimited.Unlimited.
FREE GUEST LIMITUnlimited.Unlimited.
FORMSYESYES
TEMPLATESYESYES
TIMELINE VIEWNOYES
GANTT VIEWYESYES
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWYESYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGYESYES

ClickUp is a powerful project management tool that offers a plethora of features tailored to meet the diverse needs of teams and businesses. Its focus on customization and integration makes it a top choice for those looking to streamline their workflows and boost productivity.

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Jira Project Management

Jira, developed by Atlassian, is a widely recognized project management software known for its robust features tailored for software development and team collaboration. It's particularly favored by development teams for its agile methodologies, issue, and bug-tracking capabilities, and integration with other products. Let's take a look at its features, comparing them with Jira's tiers: Standard and Premium.

FEATURESJira - STANDARDJira - PREMIUM
MONTHLY TOTAL COSTDepending on the amount of users.Depending on the amount of users.
MONTHLY COSTPriced at $7.75 per user per month.Priced at $15.25 per user per month.
STORAGE LIMIT (GB)250 GBUnlimited.
SEAT LIMIT35,000 Users.35,000 Users.
FREE GUEST LIMIT5 (non-registered users)5 (non-registered users)
FORMSYESYES
TEMPLATESYESYES
TIMELINE VIEWYESYES
GANTT VIEWNONO
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWYESYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGYESYES

Jira is a powerful project management tool, especially for software development teams. Its focus on agile methodologies, combined with its extensive customization and integration capabilities, makes it a top choice for many organizations.

Monday Project Management

Monday.com is a dynamic project management platform known for its visual project tracking and team collaboration features. It's designed to cater to a wide range of businesses, from startups to enterprises, offering a colorful and intuitive interface that makes project management engaging and efficient. Let's take a look at its features, comparing them with Monday's tiers: Basic, Standard, and Pro.

FEATURESMonday - BASICMonday - STANDARDMonday - PRO
MONTHLY TOTAL COSTDepending on the amount of users.Depending on the amount of users.
MONTHLY COSTPriced at $8 per user per month.Priced at $10 per user per month.Priced at $16 per user per month.
STORAGE LIMIT (GB)5 GB20 GB100 GB
SEAT LIMITUnlimited.Unlimited.Unlimited.
FREE GUEST LIMIT03 (non-registered users)Unlimited.
FORMSYESYESYES
TEMPLATESYESYESYES
TIMELINE VIEWNOYESYES
GANTT VIEWNOYESYES
CALENDAR VIEWNOYESYES
CHART VIEWNONOYES
LIST VIEWYESYESYES
FORMULA COLUMNNONOYES
DEPENDENCY COLUMNNONOYES
TIME TRACKINGNONOYES

Monday.com is a vibrant and user-friendly project management tool that offers a plethora of features tailored to meet the diverse needs of teams and businesses. Its colorful interface and extensive customization options make it a favorite among many organizations.

Notion Project Management

Notion is a versatile project management and note-taking application known for its clean and user-friendly interface. It's designed to cater to a wide range of users, from individuals to businesses, offering a unified platform that combines tasks, notes, databases, and collaboration tools in one place. Let's take a look at its features, comparing them with Notion's tiers: Plus and Business.

FEATURESNotion - PLUSNotion - BUSINESS
MONTHLY TOTAL COSTDepending on the amount of users.Depending on the amount of users.
MONTHLY COSTPriced at $8 per user per month.Priced at $15 per user per month.
STORAGE LIMIT (GB)Unlimited.Unlimited.
SEAT LIMITUnlimited.Unlimited.
FREE GUEST LIMIT100 (non-registered users)150 (non-registered users)
FORMSNONO
TEMPLATESYESYES
TIMELINE VIEWYESYES
GANTT VIEWNONO
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWYESYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGYESYES

Notion is a powerful and user-friendly project management tool that offers a plethora of features tailored to meet the diverse needs of teams and businesses. Its clean interface and extensive customization options make it a favorite among many users.

SmartSheet Project Management

Smartsheet is a leading project management software platform known for its spreadsheet-like interface combined with robust project management capabilities. It's designed to empower teams, helping them stay organized, automate processes, and scale their programs efficiently. Let's take a look at its features, comparing them with Smartsheet's tiers: Pro and Business.

FEATURESSmartsheet - PROSmartsheet - BUSINESS
MONTHLY TOTAL COSTDepending on the amount of users. (*)Depending on the amount of users.
MONTHLY COSTPriced at $7 per user per month.Priced at $25 per user per month.
STORAGE LIMIT (GB)20 GB1 T (1000 GB)
SEAT LIMIT10 Users. (*)Unlimited.
FREE GUEST LIMIT100 (non-registered users)150 (non-registered users)
FORMSNOYES
TEMPLATESYESYES
TIMELINE VIEWYESYES
GANTT VIEWYESYES
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWYESYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGYESYES

(*) When using the PM Calculator, you may see an "N/A" result in the "Monthly Total Cost" for the Smartsheet PRO service. The reason for this is due to the seat limit. Since this tier only offers 10 seats, you can only pay the annual cost for 10 users. In case you're interested in this service but have more than 10 users, then you'd have to go with the Smartsheet BUSINESS Plan.

Smartsheet offers a unique blend of spreadsheet functionality with advanced project management tools, making it a top choice for teams that prefer a grid-like interface combined with powerful project tracking capabilities.

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Wrike Project Management

Wrike is a comprehensive project management platform known for its robust features that cater to a wide range of teams and businesses. It emphasizes visibility and control over tasks and projects, ensuring that teams can manage their work efficiently and collaboratively. Let's take a look at its features, comparing them with Wrike's tiers: Team and Business.

FEATURESWrike - TEAMWrike - BUSINESS
MONTHLY TOTAL COSTDepending on the amount of users. (*)Depending on the amount of users. (*)
MONTHLY COSTPriced at $9.8 per user per month.Priced at $24.8 per user per month.
STORAGE LIMIT (GB)2 T (2000 GB)5 T (5000 GB)
SEAT LIMIT25 Users. (*)200 Users. (*)
FREE GUEST LIMIT0Unlimited.
FORMSYESYES
TEMPLATESNOYES
TIMELINE VIEWNOYES
GANTT VIEWYESYES
CALENDAR VIEWYESYES
CHART VIEWYESYES
LIST VIEWNOYES
FORMULA COLUMNYESYES
DEPENDENCY COLUMNYESYES
TIME TRACKINGNOYES

(*) When using the PM Calculator, you may see an "N/A" result in the "Monthly Total Cost" for the Wrike - TEAM and BUSINESS service. The reason for this is due to the seat limit. Wrike's TEAM tier has a 25 seat limit, while Wrike's BUSINESS tier has a 200 seat limit. Since those tiers offer 25 and 200 seats, you can only pay the annual cost for 25 or 200 users (depending on the tier you choose). In case you're interested in this service but have more users than the seats offered in these plans, then you'd have to go with a different Project Management Service.

Wrike offers a powerful project management platform that provides teams with full visibility and control over their tasks and projects. But their tiers don't offer a great amount of seats.

Pros and Cons

If you still need an extra push when deciding for the best Project Management service for your business, it's ok... You're not alone in this! That's why we created a last comparison table with some pros and cons for each of the services mentioned. Our goal is that you have all the information you need to make the final decision for you and your business.

ASANACLICKUPJIRAMONDAYNOTIONSMARTSHEETWRIKE
PROS- Intuitive interface that's easy for beginners.
- Strong integration capabilities with other tools.
- Offers both list and board views for tasks.
- Highly customizable to fit various workflows.
- Offers a unified platform combining tasks, docs, and chat.
- Suitable for both small teams and enterprises.
- Robust features tailored for software development.
- Agile methodologies like Scrum and Kanban are well-integrated.
- Strong ecosystem with other Atlassian products.
- Colorful and intuitive interface.
- Offers a wide range of templates.
- Strong visualization tools for project tracking.
- Clean and user-friendly interface.
- Combines tasks, notes, databases, and collaboration tools.
- Highly flexible and can be used for various purposes.
- Unique spreadsheet-like interface.
- Combines grid, card, Gantt chart views.
- Strong automation and reporting features.
- Comprehensive tool with robust features.
- Offers full visibility and control over tasks.
- Good integration capabilities.
CONS- Advanced features limited to higher-tier plans.
- Can get expensive for larger teams.
- Some users find the mobile app less user-friendly.
- Might have a steeper learning curve due to its versatility.
- Some users report occasional bugs.
- Integrations might require adjustments to work seamlessly.
- Can be overwhelming for non-developers.
- Configuration and customization can be complex.
- Pricing can get high for larger teams.
- Some users find the pricing on the higher side.
- Might be overwhelming for very small teams.
- Occasional reports of performance issues.
- Some users find the mobile app less efficient.
- Requires time to set up and customize.
- Limited offline capabilities.
- Might not be intuitive for those unfamiliar with spreadsheets.
- Some advanced features are behind higher-tier plans.
- Mobile experience can be improved.
- Can be overwhelming for new users.
- Some users report a cluttered interface.
- Customization requires time and understanding.

And Our Best Option Is...

According to our personal experience, two platforms stand out as beacons of efficiency and user-friendliness: Monday PRO and ClickUp BUSINESS. Both these options have carved a niche for themselves by offering a blend of powerful features at competitive prices, making them the top choices for teams and businesses looking to elevate their project management game.

Monday PRO takes the crown, especially when it comes to intuitive design and robust functionality. Its colorful and interactive interface ensures that even the most complex projects become visually appealing and easy to manage. The PRO version, in particular, offers advanced features that cater to both small teams and larger enterprises, ensuring scalability and flexibility. Moreover, the pricing for Monday PRO offers incredible value, especially when you consider the range of features and the platform's overall efficiency. By choosing Monday PRO, you're not just selecting a project management tool; you're investing in a platform that's committed to enhancing team collaboration and productivity.

ClickUp BUSINESS, on the other hand, deserves a special mention for its versatility and customization options. It's a platform that understands that no two projects or teams are the same. With its BUSINESS tier, users get access to a plethora of features that can be tailored to fit various workflows. The pricing is competitive, ensuring that businesses get a premium experience without breaking the bank. While Monday PRO is our top recommendation, ClickUp BUSINESS is a close contender and is perfect for those who love tinkering and customizing their project management space to the minutest detail.

While there are numerous project management tools out there, Monday PRO and ClickUp BUSINESS rise above the rest. They offer the perfect blend of features, user experience, and value for money.

Conclusion

Choosing the right project management tool is akin to selecting the right partner for a dance. It needs to move in rhythm with your team, anticipate your needs, and be flexible enough to adapt to sudden changes. While the plethora of options available might seem overwhelming, armed with the right knowledge and understanding of your requirements, you can make an informed decision. Remember, the best tool is the one that fits seamlessly into your workflow, enhances productivity, and makes project management a breeze rather than a chore.